Assist in the development of the section policies and procedures and provide interpretation to staff.
Prepare work schedules.
Interpret job specifications and key responsibilities to direct subordinates and assign duties.
Supervise the compliance with policies and procedures and ensure work exactness, completeness.
Identify and recommend procedure change to improve efficiency of subordinates.
Consolidate and report subordinate’s performance.
Report work problems or assist subordinates in solving such problems.
Identify challenges impacting the unit’s talent base and propose appropriate succession
Supervise and prioritize the daily activities of purchasing officers ensuring that all purchasing activities are completed in a timely manner
Maintain good knowledge of goods/services within the specialized commodity group in order to provide sound advice to subordinates as well as customers
Supervise the implementation of schedules, task assignments, and allocation of man hours to ensure compliance with purchasing commitments
Supervise and process purchase requisitions and purchase orders for all goods /equipment/services within the specialized commodity group
Provide guidance to end-user departments and external customers and advise them on commodity specifications and purchasing activities
Ensure that the necessary approvals are provided in the system before the processing of purchase requests and orders
Ensure that purchasing data is inputted correctly into the system and data logs are maintained in an organized fashion for easy reference and retrieval
Monitor purchase order activities, ensuring proper coordination with requester and suppliers, proper input and updates in the system, and that expeditors are following up on processed purchase orders
Liaise with the Contracts and Suppliers Management Specialist for all contracts and vendor management activities
Brief the Purchasing Manager regularly on all activities within the department and escalate any issues that may adversely affect the operations of the department; preparing reports as required
Minimum Experience: 5 years’ experience in purchasing related activities
Advanced computer skills with capacity to prepare quality documents using Excel, Word, and Power Point
Effective Communication: Articulates information effectively; Identifies, interprets, and clearly communicates thoughts and ideas, orally and in writing
Negotiation & Influencing Skills: Demonstrates strong experience in negotiating with suppliers and resolving issues
Prioritization Skills & Multitasking ability: Demonstrates ability to prioritize work to achieve objectives and departmental results
Business Acumen: Demonstrates strong ability to interpret data and information to support decision making process
Customer Service: Demonstrates commitment to customer service and ability to identify and clarify customer needs
Problem Solving & Decision Making: Demonstrates proactive approach to executing processes by looking for ways to improve; probes all possible sources for answers
Procurement Management: Demonstrates good working knowledge of procurement activities, contracts and the tendering process; Ability to apply and maintain best practices to all procurement activities and ensure reliable service for clients
Vendor Management: Demonstrates good skills in developing and managing vendor relations