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+974 4016 1000 Doha, Qatar Sat - Thu 8.00 - 18.00. Friday CLOSED
English

Executive Assistant

negotiable Expired 4 months ago
This job has expired.

JOB DETAIL

Job Description

  • Works autonomously in coordinating, managing and prioritizing the day-to-day administrative activities
  • Serves as the primary point of contact for the Office, coordinates and screens incoming and outgoing communications, takes action as appropriate, summarizes, prepares background documents and responses as necessary
  • Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department
  • Liaises with patients, visitors, staff, physicians as well as other Sidra departments and stakeholders including various committees, Government Offices, and other groups both internal and external
  • Maintains contacts database of appropriate agencies to facilitate the exchange of Information
  • Displays a high level of diplomacy, discretion and confidentiality, and ensures compliance with administrative policies and procedures
  • Drafts and/or prepares a full range of materials such as emails, memorandums, reports, presentations, correspondence and meeting materials
  • Manages busy and complex calendars, anticipating the need for and scheduling appointments
  • Provides Executive support for a wide range of high level meetings including provision of supporting papers and other meeting materials
  • Creates/distributes agendas, and records, transcribes and distributes minutes for a wide range of high level meetings
  • Assists with background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations
  • Maintains electronic records of all correspondence, reports and related materials
  • Coordinates complex travel arrangements and itineraries for staff and visiting VIP guests and groups
  • Receives and hosts visiting VIP guests and groups

Skills

  • Provides assistance in the understanding and interpretation of Sidra policies, procedures and standards
  • Assists in the coordination of special projects as appropriate
  • Oversees the operation of office accounts and monitors expenditures as appropriate
  • Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies
This job has expired.